Arts and Science Appeals

Welcome to the College of Arts and Science academic appeals webpage.

There are two types of academic appeals in the College of Arts and Science

  1. Appeals for Retroactive Withdrawals (RWs) from one or more courses
  2. Appeals for the removal of a faculty action of "Required to Discontinue" (RTD) in exchange for "Probation" status.

Please read the information below before submitting your academic appeal.

The information on this page is for College of Arts and Science students only. If you are a student in another college on campus, please contact your college directly to discuss appeals options that may be available to you.

Students can submit an appeal for retroactive withdrawals at any time following the end of the semester in which they were registered in the course(s).

Students can submit an appeal requesting removal of RTD faculty action at any time following official notice of RTD status. However, if a student wishes to return to their studies in a particular semester, they must meet the following deadlines:

  • To return to study in September, the deadline to appeal is August 1 at 11:59 pm
  • To return to study in January, the deadline to appeal is Dec. 1 at 11:59 pm
  • To return to study in Spring/Summer 2020, the deadline to appeal is April 1 at 11:59 pm

Academic appeals are intended for students whose overall academic performance has been impacted by an extenuating circumstance during a specific semester, or across multiple semesters.

Requests for retroactive withdrawals from a course based on a missed final exam may not be granted. In this case, students should consider the deferred exam option.

NOTE: Submission of an appeal is not a guarantee that a request will be approved.

Appeals for Retroactive Withdrawals from courses:

  • Students must have experienced an extenuating circumstance that negatively impacted their academic performance and/or their ability to withdraw from a course.
  • Retroactive withdrawals can only be requested for courses in which the student received a failing grade of 49 per cent or less.
  • If a student has retaken a course and received a passing grade, they may not request a retroactive withdrawal for previous failed attempts in the same course. This course is considered a "passed course" and is therefore not eligible for an RW request.

Appeals related to a faculty action of Required to Discontinue:

  • Students must have experienced an extenuating circumstance that negatively impacted their academic performance and/or their ability to withdraw from a course.

NOTE: The faculty action of "Probation" is not eligible for appeal.

An extenuating circumstance is a situation or challenge beyond the student's control that negatively affects the student's wellbeing, and/or lowers their typical level of functioning.

The relationship between the extenuating circumstance and the student's academic performance must be apparent. In other words, the extenuating circumstance itself, or the impact of the extenuating circumstance, must correspond with the period that academic performance was impacted, as evidenced by the student’s transcript.

The extenuating circumstance, and the relationship of the extenuating circumstance to the student’s academic performance, must be verified through a letter of support from a relevant third party.

Examples of extenuating circumstances:

  • death of a family member or personal friend
  • family emergency
  • physical or mental health issues
  • challenges related to institutional transition
  • undiagnosed learning challenges
  • criminal or legal emergency

NOTE: these are examples only and as such are not a complete list. Please contact the Undergraduate Student Office if you have questions.

Examples of supporting documentation:

  • obituary, death certificate, or memorial service document
  • doctor’s note from a licensed medical professional
  • letter from a licensed counsellor or psychologist
  • police report or legal documentation

NOTE: these are examples only and as such are not a complete list. Please contact the Undergraduate Student Office at 306-966-4231 if you have questions.

Your privacy and confidentiality is extremely important to us. The information you provide in your appeal will not be shared.

Your appeal should be no more than two pages in length, or 500 words.

Your appeal must include the following four components:

  1. A summary of what you are appealing
    • Indicate whether your request is for retroactive withdrawals, removal of a Required to Discontinue faculty action, or both.
    • If you are appealing for retroactive withdrawals, please include the following
      • the term in which you took the class(es)
      • the specific class(es), including the subject, course number and section number.
      • Example: 2018 Fall Term: ENG 111.3(01)
  2. A summary of the extenuating circumstance
    • Briefly describe what occurred.
    • Identify how the extenuating circumstances impacted your academic performance.
  3. A plan of action and supports
    • Identify two personal or professional supports you have in place that will help you to overcome or manage the extenuating circumstance.
    • Briefly describe two strategies that will help you to improve your academic performance.
  4. Supporting documentation
    • You must include official documentation from a third party that verifies your extenuating circumstances.

NOTE: if any of the four components are missing from your appeal, it will not be reviewed.

Academic appeals are reviewed on a regular basis by the Academic Appeals Committee.

The processing time for academic appeals is generally six to eight weeks from the date of submission.

If your appeal is incomplete, it will not be reviewed until all information and supporting documentation has been submitted. In this case, the processing time may be longer.

The Academic Appeals Committee is made up of of academic advisors in the Undergraduate Student Office.

In addition to reviewing the information provided in the academic appeal request, the committee reviews the student’s academic file, including their transcript of grades, and their history of requests for academic accommodations.

In the event that a student’s academic file reveals a pattern of appeals or other types of accommodations, additional information may be requested, or alternate supports may be recommended to the student.

If your academic appeal is denied, you have 30 days to re-submit your appeal, provided you can include additional information that will clarify or strengthen your appeal.

If additional information is not provided, your appeal will not be reconsidered.

Students can re-submit their appeal once only.

If you have questions about submitting an appeal, please call 306-966-4231 or contact us through the Arts and Science Student Appeal Question form

Please note: the following types of appeals are not handled by the Academic Appeals Committee in the College of Arts and Science:

  • Financial appeals: please contact Student Central, 306-966-1212
  • Course grade disputes: please contact your instructor or the department head
  • Discrimination and harassment: please contact Discrimination and Harassment Prevention Services, 306-966-4936